# Amazon Vendor Central purchase orders: fill rate, confirmation rate and what ships next

A playbook for an AI assistant connected to Nova. It reads Amazon's purchase orders, your confirmation and fill rates, what is past due, and what must ship this month. It only reads your data.

Every step calls a Nova tool that reads your live Amazon data, so paste this into Claude, ChatGPT or any assistant connected to Nova's MCP server. Run it weekly, or before a call with your Amazon vendor manager.

```text
Use Nova to review my Amazon Vendor Central purchase orders and tell me what to ship first and where my rates slip.

Scope: my Vendor Central accounts only. If I hold several Vendor codes, say which code each figure comes from.

1. Read the open position. Call Nova's query_vendor_purchase_orders with status "open" and level "order". From `position`, give what is open, what is due this week and what is past due, in units and value, per currency. From `schedule`, give what ships per month.

2. List what must ship first. Call Nova's query_vendor_purchase_orders with status "past_due", level "line", sorted by shipWindowEnd ascending. Give each line's purchase order, ASIN, units still to ship and value. These are confirmed units Amazon has not received after the ship window closed.

3. Read the rates. From the `rates` of any call, give confirmationRate13Weeks, fillRate13WeeksSettled and leadTimeMedianDays. They are in percentage points. Say what each means: confirmed out of ordered, received out of confirmed, days from order to last receipt.

4. Find where the rates slip. Call Nova's query_vendor_purchase_orders with level "line" over the last 13 weeks of purchase order dates, sorted by orderedValue. Name the ASINs where confirmed units fall well below ordered units, or received units fall below confirmed units.

5. Check stock behind the open lines. Call Nova's query_vendor_inventory for the ASINs from steps 2 and 4. Say whether Amazon's stock is low on the products you have not shipped.

6. Check the money side. Call Nova's query_vendor_invoices with range "open" and bucket "short_paid". Name any short-paid invoice on the purchase orders from step 2.

7. Report: one table of past due lines to ship first, the three rates with one sentence each, the ASINs that drag the rates down, and three actions for this week.

Rules: never add amounts of different currencies. A purchase order is a document: for units and revenue over a period, use query_metrics with channels ["VENDOR"]. An older period that returns nothing does not mean Amazon ordered nothing. Say which figures are missing and why, and relay every notice Nova returns. You cannot confirm, ship or change anything in Vendor Central.
```

## How to read the result

| What you see | What it usually means | What to do |
| --- | --- | --- |
| Low confirmation rate | You confirm fewer units than Amazon orders | Check stock and production before the next PO wave |
| Confirmation fine, low fill rate | Confirmed units do not arrive | Look at the past due lines and the carrier |
| Past due lines on fast sellers | Amazon's stock runs down while units wait | Ship those lines first |
| Short-paid invoices on the same POs | A shortage claim may follow a late or partial delivery | Check proof of delivery before the dispute window closes |
| Lead time rising | Orders take longer to reach Amazon | Plan the next ship windows earlier |

## Limits

- Nova reads the purchase orders Amazon's API serves. They do not reach back over the whole history.
- Direct Fulfillment orders are not purchase orders and are not listed.
- Rates cover the last 13 weeks of purchase order dates, whatever period you ask for.
- Amounts stay in each document's own currency.
- This playbook is built for Vendor Central. Nova does not confirm, ship or edit purchase orders.